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World Constitution and By-Laws

 

 

 GENERAL NOTES  

 

 The Constitution of the Federation was signed and entered into force at

 Luxembourg on 2 August 1946.

 

 The Founding Members were the United Nations Associations of the

 following countries:

 

 Australia, Austria, Belgium, Brazil, Canada, China, Czechoslovakia,

 Denmark,  France, Hungary, Iraq, Italy, Luxembourg, Netherlands, New Zealand,

 Norway, Poland, South Africa, Switzerland, Turkey, United Kingdom, United

 States of America.

 

 The Rules of Procedure were adopted by the 12th Plenary Assembly, held

 on 2/8 September 1957, Geneva. From 1983 onwards, they are known as

 By-Laws.

 

 Revisions

 

 The Constitution was revised by:

 

 5th Plenary Assembly, 6/12 September 1950, Geneva

 11th Plenary Assembly, 2/8 September 1956, Geneva

 15th Plenary Assembly, 5/10 September 1960, Warsaw

 17th Plenary Assembly, 30 April/5 May 1962, Monrovia

 21st Plenary Assembly, 22/27 April 1968, Geneva

 22nd Plenary Assembly, 7/13 September 1969, Nicosia

 24th Plenary Assembly, 13/18 August 1973, Geneva

 25th Plenary Assembly, 1/6 October 1975, Moscow

 27th Plenary Assembly, 8/13 October 1979, Barcelona

 29th Plenary Assembly, 3/8 October 1983, Geneva

 32nd Plenary Assembly, 9/14 October 1989. Moscow

 33rd Plenary Assembly, 18/23 November 1991, Barcelona

 

 The Rules of Procedure (as from 1983 called "By-Laws") were revised by:

 

 24th Plenary Assembly, 13/18 August 1973, Geneva

 25th Plenary Assembly, 1/6 October 1975, Moscow

 26th Plenary Assembly, 26 September/1 October 1977, Geneva

 27th Plenary Assembly, 8/13 October 1979, Barcelona

 29th Plenary Assembly, 3/8 October 1983, Geneva

 32nd Plenary Assembly, 9/14 October 1989, Moscow

 

                       THE CONSTITUTION

 

 PREAMBLE

 

 WHEREAS THE PEOPLES OF THE UNITED NATIONS, THROUGH THEIR

 GOVERNMENTS, HAVE DECLARED THAT THEY ARE DETERMINED

 

 to save succeeding generations from the scourge of war, which twice in

 our life time have brought untold sorrow to mankind, and

 

 to reaffirm faith in fundamental human rights, in the dignity and worth of

 the human person, in the equal rights of men and women and of nations

 large and small, and

 

 to establish conditions under which justice and respect for the obligations

 arising from treaties and other sources of international law can be

 maintained, and

 

 to promote social progress and better standards of life in larger freedom,

 And to these ends

 

 to practice tolerance and live together in peace with one another as good

 neighbors, and

 

 to unite our strength to maintain international peace and security, and

 

 to ensure, by the acceptance of principles and the institution of methods,

 that armed force shall not be used, save in the common interest, and

 

 to employ international machinery for the promotion of the economic and

 social advancement of all peoples,

 

 And whereas their Governments, to accomplish these aims, have agreed to

 the Charter of the United Nations and thereby have established the

 international organization known as the United Nations,

 

 WE, THE REPRESENTATIVES OF THE UNITED NATIONS ASSOCIATIONS IN

 OUR RESPECTIVE COUNTRIES,

 

 Believing that since wars begin in the minds of men, it is in the minds of

 men that the defenses of peace must be constructed, and

 

 Believing that the peace must be founded, if it is not to fail, upon the

 intellectual and moral solidarity of mankind,

 

 Have resolved to combine our efforts to form an association of the peoples

 and, having agreed to the present Constitution, do hereby establish an

 international organization to be known as the WORLD FEDERATION OF

 UNITED NATIONS ASSOCIATIONS.

 

 OBJECTIVES

 

 Objectives

 

 Article 1

 

 The objectives of the World Federation of United Nations Associations are

 

 (a) To be a peoples' movement for the United Nations;

 

 (b) To co-ordinate and further the activities of its Members and to

 promote the establishment of new United Nations Associations;

 

 (c) To co-operate, where appropriate, with other organizations whose

 objects include the support of the United Nations and its development;

 

 (d) To promote tolerance, understanding, solidarity and co-operation

 among men, women and children throughout the world without distinction

 as to race, sex, language, religion or political orientation;

 

 (e) To contribute to the removal of obstacles to peace, to work for

 justice, security and disarmament, and to promote the development of

 peaceful co-existence and co-operation among nations;

 

 (f) To strive for the recognition of and respect for human rights and

 fundamental freedoms throughout the world and for the recognition of the

 responsibilities and duties which those rights involve for individuals, groups

 and States;

 

 (g) To promote economic development, enhancement of social progress

 and better standards of life;

 

 (h) To promote research, information and education about the goals of the

 Charter of the United Nations and the work of the United Nations system.

 

 MEMBERSHIP

 

 Members and Associates

 

 Article 2

 

 (a) United Nations Associations which accept the objectives set out in

 Article 1 of this Constitution and which are legally constituted in States

 Members of the United Nations, in States which are not Members of the

 United Nations, as well as in territories not responsible for the conduct of

 their international relations, are eligible for admission as Members.

 

 (b) Not more than one United Nations Association from any State or

 territory shall be admitted as a Member.

 

 (c) In countries where there is no United Nations Association, individuals,

 institutions and non-governmental organizations which accept the

 objectives set out in Article 1 of this Constitution are admissible as

 Individual or Collective Associates. The primary aim of associate status

 should be the establishment of a United Nations Association in the

 respective countries. Associates shall have observer status in the Plenary

 Assembly and in Regional Conferences.

 

 (d) International, including regional organizations and non-governmental

 organizations can be admitted as International Associates, provided they

 accept the objectives, the aims and the Constitution of the Federation.

 The Executive Committee may grant the consultative status with the

 Federation to International Associates.

 

 Admission

 

 Article 3

 

 (a) Any request for admission as a Member shall be submitted to the

 Secretary-General, not less than four weeks before the session of the

 Plenary Assembly which considers the request.

 

 (b) The Secretary-General shall submit applications to the Executive

 Committee, which shall present a report on each application to the Plenary

 Assembly.

 

 (c) Members shall be admitted by the Plenary Assembly on the vote of a

 simple majority of those present and voting.

 

 (d) If an application for admission is received more than twelve months

 before an ordinary session of the Plenary Assembly, the Executive

 Committee may admit a United Nations Association provided it does so

 with the two-thirds majority of those present and voting and subject to

 confirmation by the next ordinary session of the Plenary Assembly.

 

 (e) All applications for membership of the Federation shall be accompanied

 by:

 

 1. a copy of the constitution of the applicant United Nations Association;

 

 2. a certificate from the competent legal authorities confirming that the

 establishment of the United Nations Association is in conformity with their

 laws;

 

 3. a declaration signed by the President and the Secretary-General of the

 United Nations Association that it will co-operate with the Federation and

 pay its dues to the Federation regularly;

 

 4. an advance payment for the year of admission of half of one year's

 dues calculated according to Article 37(c) of this Constitution.

 

 Termination of Membership and of Association

 

 Article 4

 

 (a) Any Member which desires to resign must notify its intention in writing

 to the Secretary-General not later than 30 September. Should such a

 Member fail to observe this formality, its membership will continue for the

 ensuing year.

 

 (b) Any Member may, on the recommendation of the Executive Committee,

 be expelled by the Plenary Assembly by a two-thirds majority of those

 present and voting, provided that the proposal for expulsion appears on

 the agenda. In particular, the Executive Committee must draw the

 attention of the Plenary Assembly to any failure on the part of any

 Member to comply with the requirements of Article 2 of this Constitution.

 The cessation of membership for financial reasons is governed by Article

 38 of this Constitution.

 

 (c) The status of Individual and Collective Associates shall be governed by

 regulations adopted by the Executive Committee, but in any case shall

 expire at the time when a United Nations Association from the State or

 territory of such Associate is admitted as a Member of the Federation. In

 the same way, the status of International Associates shall be governed by

 regulations adopted by the Executive Committee.

 

 Co-operation within the Federation

 

 Article 5

 

 a) Each Member shall co-operate with other Members in pursuing the

 objectives of the Federation.

 

 (b) Each Member shall endeavor to participate in activities conducted

 under the auspices of the Federation.

 

 (c) Each Member shall forward to the Secretary-General a report on its

 activities since the previous session of the Plenary Assembly, as well as

 keep him regularly informed of its work.

 

 (d) Individual, Collective and International Associates shall endeavor to

 participate In activities conducted under the auspices of the Federation

 and shall maintain communication with the Secretary-General.

 

 ORGANS

 

 Article 6

 

 The organs of the Federation shall be the Plenary Assembly, the Executive

 Committee and the Secretariat

 

 PLENARY ASSEMBLY

 

 Composition

 

 Article 7

 

 (a) The Plenary Assembly shall consist of the delegations appointed by the

 Members, together with the delegation appointed by the International

 Youth and Student Movement for the United Nations (hereinafter referred

 to as ISMUN).

 

 (b) Each Member, as well as ISMUN, shall be represented in the Plenary

 Assembly by no more than five delegates. Each Member and ISMUN may

 also appoint no more than five alternate delegates who may attend

 meetings of the Plenary Assembly but cannot participate in discussions,

 except as replacements for members of their own delegation. Delegates

 and alternates must be members of the Member United Nations Association

 or of ISMUN which appoints them.

 

 (c) The Officers and Honorary Presidents of the Federation, as well as the

 members of the Executive Committee, shall have the right to attend the

 Plenary Assembly, each in the capacity set forth in this Constitution.

 

 Functions

 

 Article 8

 

 (a) The Plenary Assembly shall be the supreme organ of the Federation,

 responsible for pursuing and achieving its objectives as defined in this

 Constitution.

 

 (b) The Plenary Assembly shall elaborate and adopt the policy as well as

 the programme of activities of the Federation. It shall have the authority

 to decide on all questions which any Member or the Executive Committee

 may submit to it in accordance with the procedures set out in this

 Constitution.

 

 (c) The Plenary Assembly shall decide on the admission of new Members

 and on the termination of membership in accordance with Articles 3, 4 and

 3 8(d) of this Constitution.

 

 (d) The Plenary Assembly shall consider the general report submitted by

 the Secretary-General.

 

 (e) The Plenary Assembly shall approve the report of the Treasurer on the

 financial status of the Federation as well as the audited accounts; adopt

 the budget of the Federation; and determine the dues of the Members.

 

 (f) The Plenary Assembly shall discuss the questions resulting from the

 items included in its agenda; receive reports from its Commissions; and

 adopt policy resolutions and decisions on internal matters.

 

 (g) The Plenary Assembly shall elect the President, the Vice-Presidents,

 the members of the Executive Committee, the Treasurer and the

 Secretary-General of the Federation.

 

 (h) The Plenary Assembly may, upon the recommendation of the Executive

 Committee, confer the title of Honorary President of the Federation.

 

 (i) The Plenary Assembly shall receive any appeal by a Member against

 any decision of the Executive Committee. Except for an appeal concerning

 the agenda of the Plenary Assembly, an appeal concerning any other

 decision taken by the Executive Committee since the last session of the

 Plenary Assembly shall be heard in the first instance by the Executive

 Committee which shall forward such appeal, together with its comments,

 to the Plenary Assembly. In each case, the Plenary Assembly shall have

 the authority to decide upon the appeal only after having heard the

 Member which originated it.

 

 By-Laws

 

 Article 9

 

 Subject to this Constitution, the Plenary Assembly may adopt By-Laws of

 the Federation.

 

 Ordinary Sessions

 

 Article 10

 

 (a) The Plenary Assembly shall meet in ordinary session every two years.

 

 (b) The Plenary Assembly shall decide upon the time and place of meeting

 for its next session. Should it not exercise this power, the Executive

 Committee and the Secretary-General, in consultation with the President,

 shall take the decision.

 

 Extraordinary Sessions

 

 Article 11

 

 (a) An extraordinary session of the Plenary Assembly shall be convened by

 the Secretary-General

 

 1. if a decision to this effect is taken by two-thirds of the members of the

 Executive Committee; or

 

 2. at the written request of two-thirds of the Members of the Federation.

 

 (b) Unless the Executive Committee decides upon another place, an

 extraordinary session shall be held at the Headquarters of the Federation.

 

 (c) An extraordinary session shall deal only with the item or items for

 which it is convened.

 

 Notices

 

 Article 12

 

 The Secretary-General shall give notice as follows of each session of the

 Plenary

 Assembly

 

 (a) Notice of an ordinary session shall be given at least eight weeks in

 advance.

 

 (b) Notice of an extraordinary session shall be given at least four weeks in

 advance. The notice shall state the purpose for which the session is

 convened.

 

 Quorum

 

 Article 13

 

 The quorum of the Plenary Assembly shall consist of two fifths of the

 Members.

 

 Organization of Work

 

 Article 14

 

 (a) The Plenary Assembly shall adopt the report of the Credentials

 Committee.

 

 (b) The Plenary Assembly shall, upon the recommendation of the Executive

 Committee, adopt its agenda.

 

 (c) The Plenary Assembly may establish Commissions.

 

 (d) The Plenary Assembly shall appoint the Elections Committee.

 

 (e) The meetings of the Plenary Assembly shall be open to the public

 unless the Plenary Assembly otherwise decides.

 

 (f) Detailed provisions governing the proceedings shall be regulated by the

 By Laws of the Federation.

 

 Voting Rights

 

 Article 15

 

 (a) Each Member and ISMUN shall have one vote in the Plenary Assembly.

 

 (b) Only Members which have fully settled their dues as of 31 December of

 the year preceding a session of the Plenary Assembly can exercise their

 right to vote at that session.

 

 Resolutions and Decisions

 

 Article 16

 

 (a) The resolutions on matters in the field of international relations and

 amendments thereto shall require a two-thirds majority of those present

 and voting.

 

 (b) The decisions on internal matters shall be taken by a simple majority of

 the vote of those present and voting, except as otherwise provided in this

 Constitution.

 

 EXECUTIVE COMMITTEE

 

 Composition

 

 Article 17

 

 (a) The Executive Committee shall consist of seventeen individuals, each

 from a different Member, elected by the Plenary Assembly, and the

 representative of ISMUN.

 

 (b) The President, the Treasurer and the Secretary-General shall

 participate ex officio in the work of the Executive Committee. Honorary

 Presidents and Vice- Presidents may attend the sessions of the Executive

 Committee.

 

 Members

 

 Article 18

 

 (a) Every member of the Executive Committee shall act in his personal

 capacity.

 

 (b) Each candidate for election to the Executive Committee must be

 approved by the delegation of his United Nations Association to the

 Plenary Assembly. He cannot be from a Member from which the President,

 a Vice-President, the Treasurer or the Secretary- General is elected. In

 electing members of the Executive Committee, the Plenary Assembly shall

 give due regard to the qualifications of the nominees, their availability and

 to equitable geographical distribution.

 

 (c) Candidates for election to the Executive Committee shall be nominated

 by and from Members which have the right to vote at the session of the

 Plenary Assembly at which election is sought and have submitted a report

 on their activities for the preceding biennium.

 

 (d) The term of office of the members of the Executive Committee shall be

 from the end of the session of the Plenary Assembly at which they are

 elected to the end of the second following session of the Plenary

 Assembly. They are eligible for re-election.

 

 (e) Members of the Executive Committee may resign by submitting a

 written instrument of resignation to the Chairman of the Executive

 Committee. The term of office of a member of the Executive Committee

 shall expire automatically with the termination of membership of his United

 Nations Association in the Federation. The term of office of a member of

 the Executive Committee shall expire by decision of the Executive

 Committee after consideration of the written advice of his United Nations

 Association and oral or written presentation of the views of the member

 concerned.

 

 (f) Members of the Executive Committee may be removed from office by

 the Plenary Assembly. Such action shall be proposed in writing by at least

 five Members and shall require a vote of two-thirds of those present and

 voting. The vote shall be taken by secret ballot and the secrecy of the

 ballot shall not be waived.

 

 (g) In the event that a member of the Executive Committee resigns, is

 removed or is otherwise unable to continue to serve until the end of his

 term, the Executive Committee may co-opt, for the unexpired term, a

 person from the same area, after consultation with the United Nations

 Association of which the former member of the Executive Committee was a

 member. If the co-opted member is not from the same United Nations

 Association, his United Nations Association shall be consulted. The

 co-opted member shall serve until his successor takes office at the end of

 the next session of the Plenary Assembly.

 

 Functions

 

 Article 19

 

 The Executive Committee shall be responsible to the Plenary Assembly for

 promoting the purposes of the Federation, and in particular for

 

 (a) 1. implementing the resolutions and decisions of the Plenary Assembly;

 

 2. giving guidance and advice to the Secretary-General on any matters

 related to the activities of the Federation;

 

 3. supervising the work of the Secretariat

 

 4. considering applications for membership in accordance with Article 3 of

 this Constitution;

 

 5. preparing the agenda for the Plenary Assembly as well as making

 recommendations with respect to the work of the Plenary Assembly;

 

 6. approving the agenda of the Regional Conferences of Member United

 Nations Associations held under the auspices of the Federation;

 

 (a) giving guidance on matters related to the finances of the Federation;

 assisting in fundraising activities; controlling the administration and

 finances of the Federation, including the opening and operation of bank

 accounts and the designation of signers of cheques and contracts;

 appointing Deputy Treasurers; appointing members of the Finance

 Committee;

 

 (b) adopting regulations related to the functioning of the Federation;

 

 (c) performing other functions devolved upon it by this Constitution.

 

 Rules of Procedure

 

 Article 20

 

 Subject to this Constitution and to the By-Laws of the Federation, the

 Executive Committee may adopt its own rules of procedure.

 

 Ordinary Sessions

 

 Article 21

 

 The Executive Committee shall be convened in ordinary session

 immediately before and immediately after an ordinary session of the

 Plenary Assembly and at such other time as the Executive Committee shall

 decide.

 

 Extraordinary Sessions

 

 Article 22

 

 (a) An extraordinary session of the Executive Committee shall be

 convened by the Secretary-General

 

 1. at the request of the Chairman of the Executive Committee in

 consultation with the President; or

 

 2. at the written request of five members of the Executive Committee.

 

 (a) Unless the Chairman and the Secretary-General decide upon another

 place, an extraordinary session shall be held at the Headquarters of the

 Federation.

 

 (b) An extraordinary session shall deal only with the item or items for

 which it is convened.

 

 Notices

 

 Article 23

 

 The Secretary-General shall give notice as follows of each session of the

 Executive Committee to all persons entitled to attend it under Article

 17(a) and (b) of this Constitution

 

 (a) Notice of an ordinary session shall be given at least four weeks in

 advance and shall be accompanied by the provisional agenda.

 

 (b) Notice of an extraordinary session shall be given, if possible, at least

 two weeks in advance. The notice shall state the purpose for which the

 session is convened.

 

 Quorum

 

 Article 24

 

 The quorum of the Executive Committee shall consist of nine of its voting

 members.

 

 Organization of Work

 

 Article 25

 

 (a) The Executive Committee shall elect from among its members a

 Chairman and two Vice-Chairmen. They shall be eligible for re-election for

 one additional term of office. Insofar as the responsibilities of these

 Officers are not set forth in this Constitution, they shall be defined by the

 Executive Committee.

 

 (b) The Chairman of the Executive Committee, or in his absence another

 member appointed by the Executive Committee, shall be the spokesman of

 the Executive Committee in the Plenary Assembly.

 

 (c) The Executive Committee may, when appropriate, establish ad hoc

 working groups.

 

 (d) The meetings of the Executive Committee shall be private unless

 otherwise specified by the Executive Committee.

 

 Voting

 

 Article 26

 

 (a) Each member of the Executive Committee, the President and the

 representative of ISMUN shall have one vote in the Executive Committee.

 

 (b) The Executive Committee shall work on the basis of consensus. In

 case this proved impossible, decisions shall be taken by a simple majority

 of the vote of those present and voting.

 

 SECRETARIAT

 

 Composition

 

 Article 27

 

 (a) The Secretariat shall consist of the Secretary-General and such other

 staff as required.

 

 (b) The Secretary-General shall have authority to appoint the staff of the

 Secretariat with due regard to competence and geographical distribution.

 

 (c) Any appointment of a Deputy Secretary-General by the

 Secretary-General must be submitted to the Executive Committee for

 approval.

 

 (d) Upon the recommendation of the Secretary-General, the Executive

 Commit tee may establish Regional and Functional Offices of the

 Federation.

 

 1. The Heads of such Offices shall be appointed by the Secretary-General;

 as staff members of the Secretariat, they shall be subject to the rules and

 regulations thereof.

 

 2. The responsibilities of the Regional Offices shall be to co-ordinate the

 activities of the United Nations Associations of their region and to carry

 out such other functions as the Secretary-General may assign.

 

 3. The responsibilities of the Functional Offices shall be to maintain a field

 liaison with the United Nations system and to carry out such other

 functions as the Secretary-General may assign.

 

 General Regulations

 

 Article 28

 

 (a) Members of the Secretariat, including the Deputy Secretaries-General,

 shall serve under the authority of the Secretary-General and in

 accordance with regulations approved by the Executive Committee.

 

 (b) The Secretary-General shall at sessions of the Plenary Assembly and

 of the Executive Committee be the sole spokesman for the Secretariat.

 

 (c) In the performance of their duties the Secretary-General and the staff

 shall not seek nor receive instructions from any Member or from any other

 authority external to the Federation. They shall refrain from any action

 which might reflect on their position as international officials responsible

 only to the Federation.

 

 (d) Each Member undertakes to respect the exclusively international

 character of the responsibilities of the Secretary-General and the staff

 and not to seek to influence them in the discharge of their responsibilities.

 

 OFFICERS

 

 Article 29

 

 (a) The Officers of the Federation shall be the President, the

 Vice-Presidents, the Chairman and the Vice-Chairmen of the Executive

 Committee, the Treasurer and the Secretary-General.

 

 (b) The Officers of the Federation shall be elected with due regard to

 equitable geographical distribution, preferably by consensus.

 

 (c) One person may not hold more than one office named in paragraph (a)

 above at the same time.

 

 (d) Only the Secretary-General may be salaried.

 

 (e) The Officers of the Federation shall act in accordance with this

 Constitution and with the policies of the Federation, as established by the

 Plenary Assembly.

 

 (f) The President, the Chairman of the Executive Committee and the

 Secretary- General shall, if necessary, consult on matters of urgency.

 

 President

 

 Article 30

 

 (a) The President of the Federation (referred to in this Constitution as

 "The President") shall be elected by the Plenary Assembly. He must not be

 of the same nationality as his predecessor. His term of office shall be from

 the end of the session at which he is elected to the end of the next

 session. He shall be eligible for re-election for one additional term of office.

 

 (b) Candidates for election as President shall be nominated by a Member

 which has the right to vote at the session of the Plenary Assembly at

 which election is sought and has submitted a report on its activities for

 the preceding biennium.

 

 (c) The President and ex-offcio shall participate in the sessions of the

 Plenary Assembly, of the Executive Committee and of the Finance

 Committee.

 

 (d) The President shall, when present, preside over the Plenary Assembly.

 

 (e) The President may resign by submitting a written instrument of

 resignation to the Secretary-General.

 

 (f) The President may be suspended from office by the Executive

 Committee. Such action shall be proposed in writing by at least five

 Members and shall require a vote of two-thirds of those present and

 voting. The vote shall be taken by secret ballot and the secrecy of the

 ballot shall not be waived.

 

 (g) A vacancy in the office of the President may be filled for the unexpired

 period of his term by the Executive Committee by designating one of the

 Vice- Presidents to act as President.

 

 Vice-Presidents

 

 Article 31

 

 (a) There shall be no more than six Vice-Presidents, each from a different

 Member, elected by the Plenary Assembly. Each ordinary session of the

 Plenary Assembly may elect three Vice-Presidents. Their terms of office

 shall be from the end of the session at which they are elected to the end

 of the second following session. They shall not be eligible for immediate

 re-election.

 

 (b) A Vice-President may deputize for the President

 

 1. by appointment.of the Executive Committee;

 

 2. by appointment of the Plenary Assembly, on the recommendation of the

 Executive Committee, if the President is absent from a session of the

 Plenary Assembly;

 

 3. by appointment of the President, during a session of the Plenary

 Assembly, to preside temporarily in his stead.

 

 (a) Candidates for election as Vice-Presidents shall be nominated by and

 from Members which have the right to vote at the session of the Plenary

 Assembly at which election is sought and have submitted a report on their

 activities for the preceding biennium.

 

 (b) Vice-Presidents shall have the right to attend the sessions of the

 Plenary Assembly, of the Executive Committee and of the Finance

 Committee; they shall have a voice but not a vote in these organs.

 

 (c) The Vice-Presidents may resign by submitting a written instrument of

 resignation to the Secretary-General.

 

 (d) The Vice-Presidents may be suspended from office by the Executive

 Committee subject to final decision by the next session of the Plenary

 Assembly. Such action shall be proposed in writing by at least five

 Members and shall require, both in the Executive Committee and in the

 Plenary Assembly, a vote of two-thirds of those present and voting. The

 vote shall be taken by secret ballot and the secrecy of the ballot shall not

 be waived.

 

 (e) In the event of a vacancy during the term of a Vice-President, the

 office shall remain unfilled for the unexpired period of his term.

 

 Treasurer

 

 Article 32

 

 (a) The Treasurer shall be elected by the Plenary Assembly. His term of

 office shall be from the end of the session at which he is elected to the

 end of the next session. He shall be eligible for re-election.

 

 (b) Candidates for election as Treasurer shall be nominated by a Member

 which has the right to vote at the session of the Plenary Assembly at

 which election is sought and has submitted a report on its activities for

 the preceding biennium.

 

 (c) The Treasurer shall be responsible for

 

 1. submitting the budget, in conformity with Article 39 of this Constitution;

 

 2. preparing a statement of accounts, in conformity with Article 40 of this

 Constitution;

 

 3. keeping the Executive Committee informed of the financial status of the

 Federation;

 

 4. collecting dues from Members and in general maintaining relations with

 them with regard to financial matters;

 

 5. assisting in fundraising activities;

 

 6. taking measures required under Article 38 of this Constitution with

 regard to Members which are in arrears in the payment of their dues;

 

 7. fulfilling other tasks of a financial nature which may be entrusted to him

 by the Plenary Assembly or the Executive Committee;

 

 8. performing other functions devolved upon him by this Constitution.

 

 (a) The Treasurer may recommend one or more Deputy Treasurers for

 appointment by the Executive Committee.

 

 (b) The Treasurer shall ex-officio attend the sessions of the Plenary

 Assembly and of the Executive Committee; he shall have a voice but not a

 vote in these organs.

 

 (c) The Treasurer may resign by submitting a written instrument of

 resignation to the Secretary-General.

 

 (d) The Treasurer may be suspended from office by the Executive

 Committee. Such action shall be proposed in writing by at least five

 Members and shall require a vote of two-thirds of those present and

 voting. The vote shall be taken by secret ballot and the secrecy of the

 ballot shall not be waived.

 

 (e) A vacancy in the office of Treasurer may be filled for the unexpired

 term by the Executive Committee.

 

 Secretary-General

 

 Article 33

 

 (a) The Secretary-General shall be elected by the Plenary Assembly for a

 fixed term, on the recommendation of the Executive Committee. The

 conditions of his employment shall be determined by the Executive

 Committee. He shall be eligible for re-election.

 

 (b) The Secretary-General shall be the chief executive Officer of the

 Federation. He shall, under the guidance of the Executive Committee,

 organize the work of the Secretariat and conduct everyday activities of

 the Federation in accordance with his mandate as defined in this

 Constitution as well as in the resolutions and decisions of the Plenary

 Assembly. He shall make a general report to the Plenary Assembly on the

 work of the Federation and shall be responsible to the Plenary Assembly

 and to the Executive Committee in accordance with their respective

 competencies as defined in this Constitution. He shall have a voice but not

 a vote in these organs. Insofar as the tasks of the Secretary-General are

 not set forth in this Constitution, they shall be defined by the Executive

 Committee subject to Article 19 of this Constitution.

 

 (c) The Secretary-General may resign by submitting a written instrument

 of resignation to the President. His resignation can only become effective

 provided it is either accepted by the Plenary Assembly or the Executive

 Committee or bears an effective date at least three months after the date

 of submission.

 

 (d) The Secretary-General may be suspended from his duties by the

 Executive Committee subject to final decision by the next session of the

 Plenary Assembly. Such action shall be proposed in writing by at least five

 Members and shall require, both in the Executive Committee and in the

 Plenary Assembly, a vote of two-thirds of those present and voting. The

 vote shall be taken by secret ballot and the secrecy of the ballot shall not

 be waived.

 

 (e) A vacancy in the office of the Secretary-General may be filled by the

 Executive Committee until the next session of the Plenary Assembly.

 

 HONORARY PRESIDENTS

 

 Article 34

 

 (a) The Plenary Assembly may, upon the recommendation of the Executive

 Committee, confer the title of Honorary President on persons whose

 international standing and whose devotion to the cause of peace and of

 the United Nations in the view of the Federation merit this distinction.

 

 (b) Honorary Presidents shall have the right to attend the sessions of the

 Plenary Assembly, of the Executive Committee and of the Finance

 Committee; they shall have a voice but not a vote in these organs.

 

 FINANCES

 

 Finance Committee

 

 Article 35

 

 (a) There shall be a Finance Committee established as a subsidiary body of

 the Executive Committee, consisting of the Chairman and Vice-Chairmen of

 the Executive Committee, the Treasurer and the Secretary-General, as

 well as four persons appointed by the Executive Committee from among its

 members. The President, the Vice- Presidents and the Honorary Presidents

 may attend the meetings of the Finance Committee.

 

 (b) The Finance Committee shall give guidance to the Treasurer, report

 and make recommendations to the Executive Committee on all financial

 affairs of the Federation.

 

 (c) The Finance Committee shall be entitled, should the need arise during

 a session of the Plenary Assembly, to meet, report and make

 recommendations directly to the Plenary Assembly.

 

 Financial Year

 

 Article 36

 

 The financial year of the Federation shall begin on 1 January and expire on

 31 December.

 

 Dues

 

 Article 37

 

 (a) The expenses of the Federation shall be covered by the dues of all

 Members, together with such voluntary contributions and funds from other

 sources as may be available. In no circumstances shall any Member be

 liable to pay any sum in excess of its own dues.

 

 (b) Each Member shall pay its dues to the Federation annually. The dues

 of the current year are considered as payable on or before 1 May of each

 year.

 

 (c) The dues of the Members shall be determined by the Plenary Assembly

 and, in such cases as referred to in Article 3(d) of this Constitution, by

 the Executive Committee, The dues shall be calculated on the basis of the

 UN scale of contributions of Member States. The dues to be paid by

 Members constituted in States not Members of the United Nations and in

 territories as referred to in Article 2(a) of this Constitution shall be

 determined by the Plenary Assembly upon the recommendation of the

 Executive Committee.

 

 (d) The Executive Committee may, in special cases, modify the scale of

 dues of Members in the light of paragraphs (a) and (c) above.

 

 (e) The dues of all categories of Associates shall be determined by the

 Executive Committee.

 

 Dues in Arrears

 

 Article 38

 

 (a) The Treasurer shall keep the Finance Committee and the Executive

 Commit tee informed of the Members which are in arrears in the payment

 of their dues. The Executive Committee shall instruct the Treasurer on the

 steps to be taken to recover these arrears. The Executive Committee shall

 report such action to the Plenary Assembly.

 

 (b) If the debt of a Member rises at any time to the equivalent of three

 years' dues, it shall cease to be a Member of the Federation unless its

 debt is reduced by the end of the year in which notice is given to less

 than one year's dues.

 

 (c) The Executive Committee may, in exceptional circumstances, conclude

 an agreement with a Member for the settlement of its debt. The Executive

 Committee shall report on such agreements to the Plenary Assembly.

 

 (d) If the debt of a Member equivalent to three years' dues is not reduced

 and if no agreement is concluded for its settlement, the Executive

 Committee shall recommend to the Plenary Assembly to confirm the

 termination of membership of such a Member.

 

 Budget

 

 Article 39

 

 (a) The budget of the Federation shall be prepared by the Treasurer, in

 agreement with the Secretary-General, and, following adequate

 consideration and consultation, be submitted by the Executive Committee

 to the Plenary Assembly for final adoption.

 

 (b) Taking into consideration the financial situation at any particular time,

 the Executive Committee may adjust the budget expenditure of the

 Federation. The Executive Committee shall report such adjustments to the

 Plenary Assembly.

 

 Accounts

 

 Article 40

 

 (a) The Treasurer shall, for each financial year, prepare a statement of

 expenditure and income together with a general balance sheet of the

 assets and liabilities of the Federation. This statement shall first be

 examined and checked by a qualified auditor appointed by the Executive

 Committee and, after submission to the Finance Committee and the

 Executive Committee, be communicated to the Members.

 

 (b) A report of the Treasurer on the financial status of the Federation

 shall be submitted to the Finance Committee and the Executive Committee

 for examination and forwarded, with or without comments and with an

 appropriate recommendation, to the Plenary Assembly.

 

 Disposition of Assets upon Dissolution

 

 Article 41

 

 In the event of the dissolution of the Federation, the Executive Committee

 shall, after paying or making provision for the payment of all liabilities of

 the Federation, dispose of all assets of the Federation either to such

 United States organization or organizations organized and operated

 exclusively for charitable, educational, religious or scientific purposes as

 shall at the time qualify as an exempt organization or organizations under

 Section 5011c1-/31 of the United States Internal Revenue Code of 1954,

 as well as under corresponding provisions of Swiss law, or the

 corresponding provision of any future United States Internal Revenue law,

 as the Executive Committee shall determine; or to such (foreign)

 organization or organizations outside of the United States organized and

 operated exclusively for charitable, educational, religious or scientific

 purposes as these terms are defined in the Internal Revenue Code and the

 regulations thereunder; or to -- both United States and foreign

 organizations in the United States and in other countries which meet the

 above requirements.

 

 ISMUN

 (International Youth and Student Movement for the United Nations)

 

 Relations with ISMUN

 

 Article 42

 

 (a) A special relationship of co-operation shall be maintained between the

 Federation and ISMUN.

 

 (b) Co-operation between ISMUN and the Federation shall be subject to

 agreement between the two organizations and shall take place in all

 matters considered feasible.

 

 (c) ISMUN and the Federation shall on the basis of reciprocity have the

 right to representation and vote in each others' Executive Committees and

 Plenary Assembly and General Conference.

 

 MISCELLANEOUS PROVISIONS

 

 Legal Status

 

 Article 43

 

 The Federation, as long as its Headquarters are in Switzerland, is set up

 under Article 60 of the Swiss Civil Code.

 

 Working Languages

 

 Article 44

 

 The working languages of the Federation shall be English and French.

 

 (a) Any proposal from a Member or ISMUN to amend this Constitution shall

 be received in writing by the Secretary-General not less than six months

 before an ordinary session of the Plenary Assembly. Such proposal,

 together with the comments of the Executive Committee, or any proposal

 to amend this Constitution from the Executive Committee, shall be

 circulated to Members not less than three months before an ordinary

 session of the Plenary Assembly.

 

 (b) Amendments to proposed amendments referred to in paragraph (b)

 may be received by the Secretary-General not later than six weeks before

 the session of the Plenary Assembly, but such amendments may also be

 submitted during the session of the Plenary Assembly, provided that any

 such amendment is sponsored by three delegations qualified to vote.

 

 

 (c) Amendments to this Constitution can be made by the Plenary Assembly

 only by a vote of two-thirds of those present and voting and will come

 into effect on their adoption.

 

                           BY-LAWS

 

 PLENARY ASSEMBLY

 

 Invitations

 

 Rule 1

 

 (a) In addition to Members, ISMUN and persons as specified under Article

 7 of the Constitution of the Federation, the Secretary-General shall invite

 as observers to each session of the Plenary Assembly

 

 1. the Secretary-General of the United Nations and the Heads of its

 Related Agencies;

 

 2. The organizations as referred to in Article 1(c) of the Constitution of

 the Federation;

 

 3. the governments of countries where there is no Member United Nations

 Association;

 

 4. Liberation Movements recognized by the United Nations.

 

 (b) The Secretary-General shall also invite the representatives of

 governments to the opening plenary meeting of the Plenary Assembly.

 

 Duration

 

 Rule 2

 

 The duration of an ordinary session of the Plenary Assembly shall be

 decided by the Executive Committee.

 

 Agenda and Programme

 

 Rule 3

 

 (a) The Executive Committee shall prepare a preliminary agenda for the

 Plenary Assembly. In drawing up this preliminary agenda, which may

 include a central theme, the Executive Committee shall take into account

 proposals referred to the Plenary Assembly by previous sessions and

 proposals by Members as well as by Officers of the Federation, Honorary

 Presidents and members of the Executive Committee.

 

 (b) The preliminary agenda of the Plenary Assembly shall be circulated to

 the Members and all those entitled to attend the Plenary Assembly under

 Article 7 of the Constitution of the Federation, not later than five months

 before the opening of an ordinary session of the Plenary Assembly.

 

 (c) Members shall be invited to submit to the Secretary-General, not later

 than ten weeks before the opening of an ordinary session of the Plenary

 Assembly their comments on the preliminary agenda, including suggestions

 for additions to or delegations from, that agenda.

 

 (d) The Secretary-General shall, on the basis of the preliminary agenda

 and of the comments received, prepare a provisional agenda to be

 circulated at least four weeks in advance of the opening of an ordinary

 session of the Plenary Assembly.

 

 (e) Any proposals to add a new item to the provisional agenda shall be

 submitted in writing to the Secretary-General at least three days before

 the session of the Executive Committee immediately preceding an ordinary

 session of the Plenary Assembly. Any such item may be added to the

 provisional agenda only after the Executive Committee has commented

 thereon and by a two-thirds vote of those present and voting at the

 Plenary Assembly.

 

 (f) At formal meetings, e.g. the opening and closing plenary meetings, the

 programme to be followed and the names of speakers shall be determined

 by the Executive Committee and shall not be altered except at the

 discretion of the President of the Plenary Assembly.

 

 Reports and Basic Documents

 

 Rule 4

 

 (a) Reports from Members on their activities since the previous session of

 the Plenary Assembly shall be forwarded to the Secretary-General in either

 English or French at least three months prior to the opening of the Plenary

 Assembly.

 

 (b) Members invited to prepare basic documents for the Plenary Assembly

 shall be required to submit them to the Secretary-General at least three

 months prior to the opening of the Plenary Assembly. Basic documents

 shall be circulated to Members at least four weeks before the opening of

 the Plenary Assembly.

 

 (c) Basic documents referred to in this Rule shall not be read at the

 Plenary Assembly, or in a Commission, but a delegate from a Member

 submitting such a basic document may address the Plenary Assembly or a

 Commission for the purpose of introducing it.

 

 Credentials

 

 Rule 5

 

 (a) Each Member, as well as ISMUN, shall furnish the Secretary-General

 with a list of its delegates signed by a responsible Officer. This list should

 reach the Secretariat not less than two weeks before the beginning of any

 ordinary session of the Plenary Assembly.

 

 (b) A Credentials Committee, appointed by the Executive Committee shall

 examine and report to the Plenary Assembly on the credentials of each

 delegation and on its voting rights. The Plenary Assembly shall be called

 upon to adopt this report.

 

 Registration Fees

 

 Rule 6

 

 Registration fees as determined by the Executive Committee shall be

 payable by delegates and alternate delegates.

 

 Presidency

 

 Rule 7

 

 If the President and the Vice-Presidents are absent from a session of the

 Plenary Assembly, this session shall be presided over by the Chairman of

 the Executive Committee.

 

 Commissions

 

 Rule 8

 

 (a) The Plenary Assembly may establish such Commissions as

 recommended by the Executive Committee. The Plenary Assembly shall

 elect the Chairman, Vice- Chairmen and one or more Rapporteurs of each

 Commission so established, taking into consideration the recommendations

 of the Executive Committee.

 

 (b) When a Commission of the Plenary Assembly considers any item, it

 should decide, during the course of the debate, whether it will conclude

 its debate on that item with a draft of a resolution or decision, and an oral

 report to the Plenary Assembly, or without a draft of a resolution or

 decision, but a written report presenting the principal views put forth

 during that discussion.

 

 (c) Drafting groups may be established by a Commission in order to

 facilitate the formulation of drafts of resolutions and decisions. Such

 drafts shall be handed to the Chairman of the Commission for further

 consideration by the Commission which shall recommend final drafts to the

 Plenary Assembly for adoption.

 

 (d) The provisions of Article 15 of the Constitution of the Federation and

 of Rules 9, 10, 11, 12, 13, 14 and 15 of these By-Laws apply to

 Commissions.

 

 Functions of the President of the Plenary Assembly

 

 Rule 9

 

 The President of the Plenary Assembly shall declare the opening and

 closing of each meeting of the Plenary Assembly, accord the right to

 speak, direct the discussions, put the questions to the vote, announce

 the results of the vote and ensure the observance of the provisions

 governing the proceedings of the Plenary Assembly. He shall rule on the

 points of order and, subject to these provisions, shall have complete

 control of the proceedings at any meeting and over the maintenance of

 order thereat. He may, in the course of the discussion of an item, propose

 to the Plenary Assembly the closure of the list of speakers or the closure

 of the debate. He may also propose the suspension or the adjournment of

 the meeting or the adjournment of the debate on the item under

 discussion.

 

 Right to Address the Plenary Assembly

 

 Rule 10

 

 (a) No delegate may address the Plenary Assembly without having

 previously obtained the permission of its President who shall call upon

 speakers in the order in which they signify their desire to speak. The

 President of the Plenary Assembly may call a speaker to order if his

 remarks are not relevant to the subject under discussion.

 

 (b) Unless the President of the Plenary Assembly decides otherwise in

 special cases, speeches shall not exceed fifteen minutes in duration, with

 the exception of addresses referred to in Rule 4(c) of these By-Laws,

 which shall not exceed ten minutes in duration. Any delegation may move

 that this time be reduced and, subject to the discretion of the President

 of the Plenary Assembly, this motion shall be submitted to the Plenary

 Assembly to be voted on immediately without debate.

 

 (c) During the discussion of any item, only one member of any delegation

 shall speak and such delegate shall not speak more than once, except

 

 1. to reply to questions raised in debates;

 

 2. in the case of the mover of a motion, to reply to the debate

 immediately before the vote is taken;

 

 3. when, in the opinion of the President of the Plenary Assembly, it is in

 the interest of the debate that a delegate shall be allowed to speak again.

 

 Point of Order

 

 Rule 11

 

 During the discussion of any matter, a delegation may rise to a point of

 order, and the point of order shall be immediately decided by the President

 of the Plenary Assembly. A delegation may appeal against the ruling of the

 President of the Plenary Assembly. The appeal shall be immediately put to

 the vote. A member of a delegation rising to a point of order may not

 speak on the substance of the matter under discussion.

 

 Procedural Motions

 

 Rule 12

 

 (a) Except for a point of order, the motions indicated below shall have

 precedence in the following order over all other proposals or motions

 before the meeting

 

 1. to suspend the meeting;

 

 2. to adjourn the meeting;

 

 3. to adjourn the debate on the item under discussion;

 

 4. to close the debate on the item under discussion.

 

 (b) Such motions may be moved by any delegation during the discussion

 of any matter; they shall not be debated but shall be immediately put to

 the vote.

 

 Exceptional Procedural Motion

 

 Rule 13

 

 (a) A motion of suspension of the provisions governing the proceedings of

 the Plenary Assembly may be proposed by three Members on a matter of

 paramount importance to the Federation.

 

 (b) Such a motion shall have precedence over motions under Rules 11 and

 12 of these By-Laws.

 

 Resolutions and Decisions

 

 Rule 14

 

 (a) Drafts of resolutions and decisions can be submitted only on matters

 included in the agenda of the session. They shall be submitted to the

 appropriate Com mission, as established according to Rule 8 of these

 By-Laws. Drafts of resolutions and decisions not considered by a

 Commission may be submitted at the plenary meeting only exceptionally, if

 the Plenary Assembly decides so by a two-thirds majority of those present

 and voting.

 

 (b) No drafts of resolutions and decisions or amendments thereto except

 when related to procedural matters or drafting changes, shall be discussed

 until the text is in the hands of delegates present, in at least one of the

 working languages of the Federation.

 

 (c) When an amendment to a draft of a resolution or decision is moved, it

 shall be voted on first.

 

 (d) When two or more amendments are moved, the one furthest removed

 in substance from the original draft shall be voted on first; and then the

 next furthest removed therefrom, and so on, until all amendments have

 been put to the vote.

 

 (e) If the adoption of an amendment implies the rejection of another, the

 latter shall not be put to the vote.

 

 (f) The amended draft may be voted on section by section and shall in

 any case be voted on as a whole.

 

 Voting

 

 Rule 15

 

 the voting is valid only if the total number of those present and voting is

 at least equal to half the number of the delegations participating in the

 Plenary Assembly.

 

 (b) For the purpose of the Constitution of the Federation and these

 By-Laws, the expression "those present and voting" shall mean the

 delegations of Members and ISMUN casting an affirmative or a negative

 vote. Delegations which abstain from voting shall be considered as not

 voting.

 

 (c) No vote by proxy shall be authorized.

 

 (d) No vote can be cast in advance.

 

 (e) The President of the Plenary Assembly shall grant a request by any

 delegation for a vote by roll call, provided this request is seconded by two

 other delegations.

 

 (f) If the President of the Plenary Assembly is appointed by his United

 Nations Association as a member of its delegation to the Plenary

 Assembly, he shall not be authorized to exercise the voting rights of his

 delegation.

 

 Elections Committee

 

 Rule 16

 

 (a) There shall be an Elections Committee of the Plenary Assembly,

 responsible for controlling the elections process. The Elections Committee

 shall be appointed by the Plenary Assembly on the recommendation of the

 Executive Committee. It shall consist of five delegates, each from a

 different Member, none of whose delegates are standing for election. It

 shall appoint its own Chairman.

 

 (b) The Elections Committee shall decide on the validity of the nominations

 submitted, draw up a list of candidates, distribute the ballot papers to the

 delegations qualified to vote, supervise the ballot, count the votes and

 report to the Plenary Assembly on the results of the voting. If the results

 of the elections are not contested within twenty-four hours, it shall

 destroy the ballot papers.

 

 Nominations

 

 Rule 17

 

 (a) All nominations shall be seconded by at least one Member qualified to

 submit nominations and be accompanied by a typewritten curriculum vitae.

 

 (b) Nominations for the offices of the President, the Vice-Presidents and

 the Treasurer shall be submitted in writing to the Secretary-General at

 least twelve hours before the commencement of the plenary meeting

 during which elections for these offices are scheduled to be held.

 

 (c) Nominations to the Executive Committee shall be submitted in writing

 to the Secretary-General at least twenty-four hours before the

 commencement of the plenary meeting during which elections are

 scheduled to be held.

 

 (d) A list of candidates for each office as drawn up by the Elections

 Committee shall be distributed to all delegations prior to the voting and

 the curriculum vitae shall be placarded at an appropriate place.

 

 Elections

 

 Rule 18

 

 (a) All elections shall be held by secret ballot, except when the number of

 candidates equals the number of vacancies, in which case secret ballot

 may be waived by the Plenary Assembly.

 

 (b) The President of the Plenary Assembly shall declare the opening and

 closing of the voting.

 

 (c) A candidate is elected when securing at least half of the number of

 those present and voting.

 

 (d) The election of the President, the Vice-Presidents, the Treasurer and

 the Secretary-General shall take place in any case before the closing of

 the deadline for submission of the other candidates.

 

 (e) The following shall be considered null and void

 

 1. for the elections to the Executive Committee, ballot papers in which

 less than five votes are cast;

 

 2. ballot papers in which the voters have revealed their identity, in

 particular by apposing their signature or mentioning the name of their

 delegation;

 

 3. ballot papers bearing other names than those of the candidates

 nominated in accordance with the provisions of the Constitution of the

 Federation and these By-Laws.

 

 (a) The Chairman of the Elections Committee shall, in plenary meeting,

 announce the results of the elections in the following order : number of

 delegations entitled to vote; number absent; number of abstentions;

 number of ballot papers null and void; number of those present and voting;

 number required for a majority; names of candidates and the number of

 votes secured by each of them, in descending order of the number of

 votes.

 

 (b) For the purpose of the provisions of paragraph (f) above, the following

 definitions shall apply

 

 1. "Absent"- delegations entitled to vote but whose members are not

 present at the meeting at which the secret ballot takes place;

 

 2. "Number of those present and voting" -- the difference between the

 number of the delegations with the right to vote and the total number of

 absentees, abstentions and invalid ballot papers.

 

 (c) The President of the Plenary Assembly shall declare elected candidates

 who have obtained the required majority.

 

 Meeting of the Heads of Delegations

 

 Rule 19

 

 (a) The Executive Committee may convene during the Plenary Assembly a

 meeting of the heads of delegations in order to hold consultations aimed

 at facilitating the decision-making process of the Plenary Assembly.

 

 (b) Those taking part in the meeting shall be

 

 1. the heads of delegations of Members and ISMUN or members of

 delegations duly appointed by the head of their delegation;

 

 2. the Officers of the Federation;

 

 3. the Honorary Presidents;

 

 4. the members of the Executive Committee.

 

 (a) The meeting shall be chaired by the Chairman of the Executive

 Committee. The President of the Federation or, if not available, the

 President of the Plenary Assembly may preside on the invitation of the

 Executive Committee.

 

 (b) Opinions expressed during the meeting shall not be formally binding on

 the delegations to the Plenary Assembly and no deciding vote shall be

 taken.

 

 (c) The meeting shall be private and shall not be minuted.

 

 EXECUTIVE COMMITTEE

 

 Designation by a Member of a Substitute

 

 Rule 20

 

 If a member of the Executive Committee is unable to attend a session

 thereof he may, with the approval of his United Nations Association,

 designate a member of a Member United Nations Association as a

 substitute to attend that session.

 

 OFFICERS

 

 Procedure for the Selection of Candidates for the Post of

 Secretary-General

 

 Rule 21

 

 (a) A vacancy in the post of Secretary-General shall be brought without

 delay to the knowledge of all the Members of the Federation.

 

 (b) The President, in consultation with the Chairman of the Executive

 Commit tee, shall invite all Members to submit applications for the post

 within a fixed deadline. The vacancy may also be publicized outside the

 Federation.

 

 (c) A list of applications, providing basic information on the candidates,

 shall be circulated to all members of the Executive Committee and persons

 entitled to attend its sessions under Article 17(a) and (b) of the

 Constitution of the federation.

 

 HONORARY PRESIDENTS

 

 Honorary Presidents

 

 Rule 22

 

 (a) The title of Honorary President is the highest distinction the Federation

 may confer, in accordance with Article 34 of its Constitution.

 

 (b) Any Member may submit a nomination for the title of Honorary

 President. Such a nomination shall be presented to the Executive

 Committee in writing together with a brief description of the nominee's

 merits for this distinction. The nomination shall be seconded by at least

 two other Members.

 

 (c) The Executive Committee shall, in private meeting, review the

 nomination submitted and decide on a recommendation to the Plenary

 Assembly. The vote shall be taken by secret ballot and the secrecy of the

 ballot shall not be waived.

 

 (d) In exceptional circumstances, the Plenary Assembly may, upon the

 recommendation of the Executive Committee, withdraw the title of

 Honorary President of the Federation. Such action shall be proposed in

 writing to the Executive Committee by at least five Members and shall

 require, both in the Executive Committee and in the Plenary Assembly, a

 vote of two-thirds of those present and voting. The vote shall be taken

 by secret ballot and the secrecy of the ballot shall not be waived.

 

 FINANCES

 

 Finance Committee

 

 Rule 23

 

 The Finance Committee shall meet on the day preceding every session of

 the Executive Committee except the session immediately following a

 session of the Plenary Assembly.

 

 Dues

 

 Rule 24

 

 (a) The assessment of dues to be paid by Members constituted in States

 not Members of the United Nations and in territories as referred to in

 Article 2(a) of the Constitution of the Federation shall be recommended to

 the Plenary Assembly by the Executive Committee.

 

 (b) There shall be minimum dues fixed by the Plenary Assembly on the

 recommendation of the Executive Committee.

 

 (c) Dues of Members shall be payable in such currency as the Plenary

 Assembly shall specify. In case of necessity, special provisions can be

 authorized by the Executive Committee.

 

 (d) Any payment of dues shall automatically be applied to the furthest

 remoted arrears.

 

 Budget and Budgetary Procedure

 

 Rule 25

 

 (a) The Treasurer, in consultation with the Secretary-General, shall submit

 to the Finance Committee and the Executive Committee the draft annual

 budget of the Federation for each of the following two years.

 

 (b) The draft annual budget shall consist of an estimate of expenditure

 and income as well as, if necessary, explanatory notes.

 

 (c) The draft annual budget shall in the first instance be examined by the

 Finance Committee on the day preceding the penultimate session of the

 Executive Committee before a session of the Plenary Assembly, and be

 submitted with the Finance Commit tee's comments to the Executive

 Committee. The Executive Committee shall consider the draft annual

 budget and the Finance Committee's comments and send them, with any

 further observations, to all Members for consideration, not later than four

 weeks before the session of the Plenary Assembly which is to adopt them.

 

 (d) On the day before the session of the Executive Committee which

 precedes a session of the Plenary Assembly, the Finance Committee shall

 review the draft annual budget in the light of any comments received from

 Members and of any developments, and forward it with a report to the

 Executive Committee.

 

 (e) The Executive Committee shall, after considering the report of the

 Finance Committee and the draft annual budget, forward them with or

 without comments and with an appropriate recommendation to the Plenary

 Assembly (or any relevant Commission thereof).

 

 (f) Before the end of the session the Plenary Assembly must adopt the

 annual budget for each of the following two years.

 

 AMENDMENTS TO THE B Y-LAWS

 

 Amendment Procedure

 

 Rule 26

 

 (a) The By-Laws referred to in Article 9 of the Constitution of the

 Federation may be amended by any session of the Plenary Assembly but

 shall come into effect only at the next ordinary session after their

 adoption.

 

 (b) Amendments to the By-Laws may be proposed by a Member, by ISMUN

 or by the Executive Committee.

 

 (c) Any proposals from Members or ISMUN to amend the By-Laws shall be

 submitted in writing to the Secretary-General.

 

 (d) Amendments to the By-Laws can be made by the Plenary Assembly by

 a simple majority of the vote of those present and voting.